Hosting an outdoor summer party can be a lot of fun for your family, friends and neighbours. With the right preparation, you’ll be able to enjoy yourself and put on a memorable event. Whether it’s for a birthday, celebration, or just an excuse to get together with some of your favourite people, here are some tips to ensure your summer event is a success. (Keep reading to see some amazing photos to inspire your summer parties.)
Planning and Preparation
- Choose the Right Date and Time:
- Check the weather forecast in advance.
- Opt for a late afternoon or evening start to avoid the midday heat.
- Send Invites Early:
- Use digital invitations for convenience and to track RSVPs easily.
- Include details about attire, parking, and any special instructions.
- Or if you’re being spontaneous, send a text with all the details.
- Make sure you let people know if you need them to bring anything or not.
- Theme and Decor:
- Pick a fun summer theme (e.g., tropical, garden party, picnic).
- Use vibrant, summery colors for decorations and table settings.
- Consider lighting options for the evening, such as fairy lights, lanterns, or torches.
Food and Drinks
- Menu Planning:
- Serve light, refreshing foods like salads, grilled vegetables, and fruits.
- Include a variety of grilled items, such as burgers, hot dogs, chicken, and vegetarian options.
- Prepare some dishes ahead of time to minimize on-site cooking.
- Drinks:
- Provide a mix of alcoholic and non-alcoholic beverages. If kids will be around, make sure any alcoholic drinks options (especially punches and unbottled drinks) are clearly labelled
- Set up a drink station with iced tea, lemonade, and water to keep guests hydrated.
- Consider having a signature cocktail or mocktail.
- Keep Food Safe:
- Use coolers or ice packs to keep perishable foods cold.
- Serve hot foods promptly and keep them covered when not being served.
Comfort and Safety
- Shade and Seating:
- Provide ample shade with umbrellas, canopies, or tents.
- Ensure there is enough seating for everyone, using a mix of chairs, benches, and blankets.
- Insect Control:
- Set up citronella candles or torches to keep bugs away.
- Have insect repellent available for guests to use.
- First Aid:
- Have a basic first aid kit on hand for any minor injuries or issues.
Entertainment
- Music:
- Create a summer playlist to set the mood.
- Consider having live music or a DJ if you’re having a larger party and your budget allows.
- Games and Activities:
- Set up lawn games like cornhole, badminton, or bocce ball.
- Provide activities for kids if families are invited, such as a bubble station or water games.
Clean-Up
- Trash and Recycling:
- Place clearly labeled bins for trash and recycling around the party area.
- Use compostable or reusable plates, cups, and utensils to minimize waste.
- Post-Party Plan:
- Recruit a few friends or family members to help with clean-up.
- Have a system in place for handling leftover food, such as containers for guests to take home.
Back-Up Plan
- Have A Back-Up Plan in Mind
- Sometimes the weather can be unpredictable. Whether it be an indoor option or a rain date, have a backup plan in mind.
By covering these bases, you’ll be well-prepared to host an enjoyable and memorable outdoor summer party.
Inspiration For Your Next Summer Party
